BATDEMOC.TXT


BAT SCREEN 1

This is the introductory screen to PAYBATCH.COM .  It explains what the files
are used for and highlights the changes in file use since the earlier versions
of PAYROLL CANADA.



BAT SCREEN 2

We keep two versions of the PAYROLL.DTA file so that a pay cycle can be re-run
if input errors are found.   The PAYROLL.CNF file is marked when a pay cycle is
run and this is used as a control to ensure you are using the correct version
of the file.  If it appears that you are not, then you will be advised - this
message is from PAYBATCH.COM .  A similar check is done in PAYROLL.COM .

BAT SCREEN 3

This is the equivalent warning from PAYROLL.COM .  All file copying is now done
from within PAYROLL CANADA and the control mark on the .CNF file is erased when
the copy is done.  These are warning messages only.  You can access whichever
file you want - we just tell you it might be the wrong one.


BAT SCREEN 4

Here is the main menu of PAYBATCH.COM .  This program runs the Pay Cycle and
prints Reports.  It also has translate utilities which produce output
similar to the printed Payroll Register but which is readable by Lotus 123,
Symphony, dBASE II, dBASE III, PC-File, and any system which can import
.DIF files.  Also, new this release, is the NewViews Accounting interface.

BAT SCREEN 5

We have selected the Pay Cycle.   Screens like this will pop up to tell you
what is being done.




BAT SCREEN 6

This screen reminds you of the limitations on the pay cycle, and asks you
for the current and next pay date.   If the next pay date is beyond the end
of the current pay year then the program assumes this is the last pay of the
year and will create the T4 File and clear the output PAYROLL.DTA YTD fields
- you will be told if this is going to be done, example 2 slides later on.

BAT SCREEN 7

You are informed which files are being used and which are about to be created.





BAT SCREEN 8

Year End results in the above notification that special action is being taken.
Note also that Terminated Employees are also being purged from the file.  We
had to keep them until now for T4 purposes (and so that the total payroll on
your YTD pay register is correct).


BAT SCREEN 9

Normally one would select either pay slips or cheques.  Here we selected
cheques to show you this screen.  The program is designed to print on the
popular MOORE BUSINESS PRODUCTS SERIES 54150 CARBONLESS MULTI-PURPOSE CHEQUE.
These can be ordered direct from MOORE custom imprinted with your Company Name
and Address in quantities from 500 up. Price from 6 to 28 cents per cheque.

BAT SCREEN 10

We have completed the pay cycle and have requested that Pay Slips be printed.
This screen just reminds you that we could instead have printed cheques with
the same information on the tear off stub.



BAT SCREEN 11

For the Payroll Register Print, and for the Translate Utilities, you can use
either the Current or the YTD figures (or do both seperately).  This window
gives you the choice.



BAT SCREEN 12

Before printing the Payroll Register we tell you which input file is to be
used.




BAT SCREEN 13

Here is the selection of Translate Utilities.  Individual screens follow ...





BAT SCREEN 14

.... The Lotus Translate Screen.  You need to use the Lotus Utility Disk to
convert this .DIF file to a .WRK or .WKS file.   Select Translate from the
main Lotus or Symphony Access Menu to transfer to the right program.  Select
DIF and for the nicest looking result select RowWise translation.


BAT SCREEN 15

.... The dBASE III translate screen.  The output is a .DBF file and is
directly readable by dBASE III with no further translation.  The Database
definition is included.



BAT SCREEN 16

.... The dBASE II translate screen.  Output is several .DBF files which are
directly readable by dBASE II with no further translation.  The Database
definitions is included.  There have to be several files, with common ID
info in each, because of the dBASE II limit on maximum fields per database.


BAT SCREEN 17

... and the PC-File translate screen - note that we even create the .HDR files
to define your PC-File Database.  There have to be several PC_File files
because of the PC-File limit on maximum fields per database.  These are .DIF
files so when first using PC-File select Utilities, Import, DIF to create
your .DTA / .INX files.

BAT SCREEN 18

This is the interface to NewViews Accounting.  The output can be imported into
the NewViews system and we have provided full intructions in a seperate .DOC
file.



BAT SCREEN 19

You may wish to print out a copy of basic Employee Information, exactly as
displayed on the first 2 employee screens of PAYROLL.COM, and file it in your
Personnel Files.  Print Sequence is same as PAYROLL.DTA file, normally (after
a pay cycle) in Employee Status, Pay Method, Surname, Firstname order.


BAT SCREEN 20

You may also print out employee mailing labels. Print Sequence is same as
PAYROLL.DTA file, normally (after a pay cycle) in Employee Status,
Pay Method, Surname, Firstname order.



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