

                 PERSONAL DATEBOOK REFERENCE MANUAL

           (c) 1984  by LATERAL PROGRAMMING, INCORPORATED
                            P.O. Box 337
                Altamonte Springs, Forida 32715-0337







NOTE:

PERSONAL DATEBOOK is a "FREEWARE" software product.  It is fully copy-
righted and it is NOT in the public domain.  However,  you  may freely
copy  and  distribute  PERSONAL DATEBOOK  and  its utility programs to
anyone without restriction.

If  you  find PERSONAL DATEBOOK useful, you are urged to register your
copy by sending $12.95 to  LATERAL PROGRAMMING, INC.  at  the  address
above.  Registered owners will receive a printed copy of this documen-
tation and notification  of  all  program updates and improvements. In
addition,  if  you  send  a blank disk with your registration fee, you
will receive the latest version of PERSONAL DATEBOOK.


By  registering  your  copy, you enable us to continue publishing high
quality software on  a  "FREEWARE"  basis.  Your  support  is  greatly
appreciated!!



I. INTRODUCTION


PERSONAL DATEBOOK  is  a  program  that  maintains a daily calendar of
appointments, birthdays, memos, events and whatever  else  you  choose
to record.  It  also  generates  a  monthly calendar and allows you to
create and maintain a personal address list.

PERSONAL DATEBOOK is equally useful in both the home and the office.

The program will work with any IBM  Personal  Computer:  (XT,  PC,  PC
Portable or PC Jr.) with either a color or monochrome display.  It may
also be used with most IBM "compatible" computers running IBM PC DOS.

You  must  have  at  least  one  disk  drive (floppy or hard) and your
display must be 80 columns wide.

If you have a printer connected to your computer,  you  will  be  able
to print a day's memos along with the current month's calendar.



II. SET UP PROCEDURE:


Your  PERSONAL  DATEBOOK  disk  is  not copy protected because we feel
that such systems should not be used on any program that will be  used
every  day  and on which you will come to depend.  Consequently,  your
first step should be to  make  a  copy  of  your  original  disk.  The
original  should  then  be  placed in a safe place and you should work
ONLY with the copy.

Your  original  distribution  disk is not "bootable" and will not work
directly on your computer because it does not contain the  DOS COMMAND
file  or the BASIC language file needed to run the program.  We cannot
include  these  files  on  your  disk because of copyright and royalty
restrictions that would greatly increase the cost of the software.

Also,  we have no way of knowing which operating system version  (1.1,
2.0, 2.1 etc.) or what type of computer  (XT, PC, PC Portable, PC Jr.,
Compaq, etc.) or disk drive (floppy or fixed) you will be using.

Therefore,  you  will have to create a "working" disk tailored to your
system.  This  is  not difficult to do and you will only have to do it
one time.  However,  you must be familiar with the operation  of  your
computer and you  must  know  how  to  use  the  "FORMAT"  and  "COPY"
utilities included with your Disk Operating System.

Note  that  you  must  use  your  DOS "FORMAT" and "COPY" utilities to
create a working copy for your operating system version.  This  cannot
be done with the  "DISKCOPY"  utility because DISKCOPY would create an
exact copy of  the  distribution  disk  that  would  not  contain  the
operating  system  COMMAND  files  and  that also might not be in your
particular version  of  DOS.  However,  once  you  have  created  your
"working" copy, DISKCOPY may be used to create additional copies.

If  all  this  sounds confusing to you, please read your DOS manual or
get help from your computer store or a knowledgeable friend.



A. EQUIPMENT AND MATERIALS


Before you begin, you must have:

        1. An  IBM  (XT, PC, PC Portable, PC Jr.)  or IBM "compatible"
           computer with an 80 column  display  monitor.  The  monitor
           may be either color or monochrome.

        2. A copy of the IBM DOS  (Disk Operating System)  and the IBM
           BASIC language.  PC Jr.  users  will  need  the  IBM  BASIC
           CARTRIDGE instead of disk BASIC.

        3. The original PERSONAL DATEBOOK disk.

        4. One or more blank disks.



B. FIXED DISK INSTALLATION


If you will be using a "fixed" or "hard" disk:

        1. Use the DOS COPY  utility  to  copy  the  files  from  your
           PERSONAL  DATEBOOK   distribution   disk  to  the  selected
           directory on your drive.

        2. Use  the  DOS  COPY  utility to copy  BASIC.COM to the same
           directory on your drive.

        NOTE:  Your  directory  should  contain the files:  BASIC.COM,
        MEMO.BAS,  MEMO.BAT,  MANUAL.EXE,  MANUAL.TXT, CONVERT.BAS and
        CONVERT.BAT  If you create another batch file the main program
        "MEMO.BAS"  must  be  called  with  the parameters "BASIC MEMO
        /S:255 /F:4" to work properly.


C. FLOPPY DISK INSTALLATION


If you will be using a floppy disk drive:

        1. FORMAT a blank disk using the "/S" option as  explained  in
           your  DOS  manual.  This will create a "bootable" disk that
           contains the DOS COMMAND file.  If you have a double  sided
           drive,  be  sure to create a double sided disk as this will
           greatly increase the amount of datebook memos and addresses
           that you can create.

        2. Use  the  DOS  COPY  command  to  copy  the files from your
           PERSONAL DATEBOOK  distribution  disk  to  your  formatted,
           blank disk.

        3. Use the DOS COPY command to  copy  the  BASIC.COM  file  to
           file to your formatted disk.  PC Jr.  users with  CARTRIDGE
           BASIC may omit this step as the BASIC language is contained
           in the cartridge.

        4. Label your completed disk  "PERSONAL DATEBOOK WORKING DISK"
           along  with  the date and any other information you wish to
           include.

        NOTE:  You  will  end  up with a  disk  containing  the  files
        COMMAND.COM,  BASIC.COM,   MEMO.BAS,   MEMO.BAT,   MANUAL.EXE,
        MANUAL.TXT, CONVERT.BAS and  CONVERT.BAT.  This is the working
        PERSONAL DATEBOOK disk that you will be using every day.

        It is suggested that you make an additional copy of this disk,
        label  it  "PERSONAL DATEBOOK MASTER",  and keep it in a  safe
        place.  Then,  when  you  wish  to create additional "working"
        disks, you can simply use your DISKCOPY utility and  you  will
        not have to go through the separate format and copy operations
        described above.



III. USING PERSONAL DATEBOOK


PERSONAL DATEBOOK  is very easy to use. All operations are prompted on
two command lines at the bottom of the screen.

Although the use of PERSONAL DATEBOOK is  fairly  straightforward  and
logical,  there  are  certain conventions that must be observed. It is
suggested  that  you  read through the following description of all of
the commands and functions of PERSONAL DATEBOOK.



A. START-UP:


To start the PERSONAL DATEBOOK program you must be at the  DOS COMMAND
level where you will see the  "A>" prompt.  You  can  get to  the  DOS
command level in several ways:

         1. If your computer  is  off,  place  your  PERSONAL DATEBOOK
            (working copy)  in  the  "default" drive (usually drive A)
            and turn the computer on.

         2. If the computer is on and you are not at the command level
            you can perform a  "warm boot"  by simultaneously pressing
            the <Ctrl>,  <Alt>  and  <Del>  keys  after  placing  your
            PERSONAL DATEBOOK disk in the default drive.

Once  you  are  at  the  DOS command level, simply type MEMO and press
<Ret> for the PERSONAL DATEBOOK program or type MANUAL and press <Ret>
for this program.

NOTE:    When you first turn on your computer or perform a  warm  boot
         you will be asked to supply the date and time.  The  PERSONAL
         DATEBOOK program uses this information.  It will simplify the
         operation of the program if it is supplied at start-up.



B. PROGRAM INITIALIZATION


When  you  call  up the PERSONAL DATEBOOK program, several things will
happen. First, the program will check to see if you are using a  color
or  monochrome  monitor and will automatically adjust the display.  If
you  happen  to have both a color and monochrome driver installed, you
will be asked which you prefer to use.

NOTE:    The program has no way of knowing if a  monitor  is  actually
         attached  to  the  display  driver  or  if  it  is turned on.
         Be careful not to switch to a nonexistant display.  Also,  if
         you  have  two  monitors , the  program will come up first on
         the monochrome display and it will return  to  the monochrome
         display when you exit the program.

Next,  the  program  will automatically test your disk to see how much
space is left. If the amount of free space is below about 20 kilobytes
a  message  will  be displayed suggesting that you start a new disk or
that you delete any unnecessary files.

NOTE:    In addition to the COMMAND.COM, BASIC.COM, MEMO.BAT, MEMO.BAS
         MANUAL.EXE,  MANUAL.TXT,  CONVERT.BAT  and  CONVERT.BAS files
         that will be on disk when you initially begin to use PERSONAL
         DATEBOOK, the program will create the following files:

         1. A  file  will  be  created  for  each month that you enter
            memos. An example is MAY1984.CAL.  These files will always
            contain  the  first  three  letters of the month name, the
            year and the suffix "CAL".

         2. Two files will also be created for your address list.  The
            first,  ADDRESS.DAT,  contains  all  of  the data for your
            address list. The second, ADDRESS.ISI, contains  an  index
            of all of the last names in the address list.

         It is suggested that you periodically delete  any  old  month
         files that you will no longer be using.  If space gets tight,
         you  can also delete the files MANUAL.BAS which contains this
         text; MANUAL.EXE which is the program to read and print  this
         manual; as well as CONVERT.BAT and CONVERT.BAS which are used
         to  convert PERSONAL DATEBOOK address lists for use with word
         processors and other programs.  If you delete the  MANUAL  or
         CONVERT programs from your working disk, be sure you retain a
         copy on another disk.

         DO NOT DELETE  any of the other files as the program will not
         work without them.

To  delete  files,  first end the program. This will return you to the
DOS command level. When you see the "A>" prompt:

         1. Type  DIR  (or DIR/W if you have a lot of files) to obtain
            a directory of all the files on the disk.

         2. Choose  the file to be deleted and type ERASE FILENAME.EXT
            where FILENAME is the name of the file and EXT is the  DOS
            file type identification. Example: ERASE MAY1984.CAL

         3. Repeat  step  two  for  each  file that you wish to erase.
            Then use the DIR command to obtain a  new  directory.  You
            will  notice  that  the erased files are gone.  There will
            also be a message at the bottom telling you how much  disk
            space is now available.

         NOTE: Your DOS manual contains complete  information  on  the
         use of the  ERASE  and DIR (Directory) functions. Please read
         it if you are unsure of any of the instructions above.



C. CHOOSE MONTH AND YEAR


Next,  the  program will draw the initial PERSONAL DATEBOOK screen and
display the following prompt at the bottom:

THE SYSTEM DATE IS (MONTH, YEAR)    DO YOU WANT THE SYSTEM DATE? (Y/N)

The  system  date  is  the  date  you  entered  when you turned on the
computer.  If the system date is the month  and  year  that  you  want
simply type a "Y" and the file for that month and year will be opened.

If  you  type a "N" you will be asked to enter another month and year.
You must type the month name and the year.  Almost any format will  do
such as: "AUGUST, 1985" or "JUNE 1983".

NOTE:   The computer is really only  interested  in  the  first  three
        letters of the month name and the last two digits of the  year
        so an entry of "AUG85" is also acceptable.

        The acceptable years are 1900 to 1999.  If you type  "1885" or
        "2085"  the  computer  will  assume you mean 1985. (Few people
        other than Time Lords will want to  schedule  appointments  in
        the  past.  However,  the  ability to list previous months and
        years might be useful if you want to determine the day of  the
        week you were born or married, etc.)



D. MAIN MENU SELECTIONS


Once  you  have  entered the desired month and year, the computer will
generate a calendar and display it in the upper left  hand  corner  of
the  screen  followed  by  a list of the month's major holidays in the
box immediately below. Then, in the two line area at the bottom of the
screen, you will see the following choices:

MAIN MENU:    <F1> PICK DAY   <F2> PICK MONTH/YEAR   <F3> ADDRESS LIST
and <F10> END PROGRAM

You must now select one of these functions.

NOTE:    <F1>, <F2>, <F3>, etc. refers to the  FUNCTION KEYS  on  your
         computer.  XT, PC, and PC Portable  users need only press one
         of the ten function keys on the  extreme  left  side  of  the
         keyboard.  PC Jr.  users must press the "Fn" key at the upper
         right  on  their  keyboard  followed  by   the   number   key
         corresponding to their choice. Also, <F10> on the  PC Jr.  is
         the "Fn" key followed by the "0" key. 

<F1> PICK DAY:  If you are in the desired month  and  year,  use  this
function  key  to choose the day of the month. You will be prompted to
enter the desired day. Enter it and press <Ret>.  If  a  memo for that
day  already  exists,  it will be displayed in the column on the right
hand side of the screen reserved for memos. If no memo exists you will
be  prompted  to  enter  one  and the cursor will be positioned at the
beginning of the first memo line.

NOTE:    To enter a memo, simply begin typing.  If you make a mistake,
         use  the  backspace   key  to  back  up  and  erase  unwanted
         characters.  Then continue typing. The limit for each line is
         40 characters.  When  you  finish a line, press the <Ret> key
         and the cursor will be placed at the beginning  of  the  next
         line.  When  you  are  finished typing memo lines,  press the
         <Ret> again.  The memo will be  recorded  and  the  MEMO MENU
         will appear at the bottom of the screen.

         If you make an error, use the  backspace  key  to  erase  the
         unwanted characters.  You can only correct  mistakes  on  the
         current  line  and  you  cannot  return to a previous line at
         this point.  However, if you do want to change something on a
         previous line or notice a mistake, do not worry. You may call
         up  a  full  range of editing functions from the EDIT MENU as
         explained later.

         The program will not allow a blank line between  memo  lines.
         If you try to enter a blank line,  the program will think you
         have finished the memo and act accordingly.  The  reason  for
         this is that blank lines use up valuable disk space.

<F2> PICK MONTH/YEAR:  Use  this  function key if you want to choose a
different month and year.  You will again be asked  if  you  want  the
system month and,  if not,  given the opportunity to enter a new month
and year.

<F3> ADDRESS LIST:  Use this function key to use the ADDRESS LIST part
of the program.  A  blank address list form will be drawn in the lower
left box on your screen and  the  "ADDRESS MENU",  as explained later,
will appear to prompt further choices.

<F10> END PROGRAM:  Use this function key to end PERSONAL DATEBOOK and
return to the DOS operating system.

NOTE:    Always  use  this  function to end the program. DO NOT simply
         turn off the computer. If you do, some of the work  you  have
         done  during  the  current  session  could be lost.  The "END
         PROGRAM" function organizes your data files  and  allows  the
         most efficient use of disk space.



E. MEMO MENU SELECTIONS


If you choose <F1> in the MAIN MENU, and either retrieve  an  existing
memo  or  create  a new memo, you will be presented with the following
choices:

MEMO MENU:    <F1> PRINT MEMO     <F2> EDIT MEMO     <F3> ADDRESS LIST
<F4> CLEAR ADDRESS BOX and <F9> MAIN MENU

<F1> PRINT MEMO:  If  you  choose  this function, you will be asked to
ready your printer and to "type any key"  to  continue.  Your  printer
will then print a duplicate of the screen.  Use  this function to take
a copy of your day's appointments with you.

NOTE:    If your printer is not on or if it is out of paper,  etc.  an
         error  will  result.  No  harm  will  be done and you will be
         returned to the MEMO MENU after a "timeout"  delay  of  about
         45 seconds or less.

<F2> EDIT MEMO:  If  you  choose this function,  you will be presented
with a list of functions  that  will  allow  you  to  make  additions,
changes,  deletions, etc. to the current day's memo. These choices are
explained later in the "EDIT MENU" section.

<F3> ADDRESS LIST:  This  function  is  identical  to the ADDRESS LIST
selection in the MAIN MENU.

<F4> CLEAR ADDRESS BOX: This function erases any data in  the  address
and holiday data box in the lower left corner when desired.

<F9> MAIN MENU: This selection returns you to the MAIN MENU choices.



F. EDIT MENU SELECTIONS


There are a complete range of memo editing functions:

EDIT MENU:     <F1> DELETE MEMO     <F2> RETYPE MEMO     <F3> ADD LINE
<F4> RETYPE LINE  <F5> DELETE LINE   <F6> INSERT LINE   <F7> MOVE LINE
and <F9> MEMO MENU

<F1> DELETE MEMO:  This selection deletes the entire memo and  removes
it from the calendar.

<F2> RETYPE MEMO:   This  selection  also  deletes  the  entire  memo.
However, it does not remove the memo notation from the calendar and it
positions the cursor for you to type in new memo lines.

NOTE:     If you chose this function and decide not  to  enter  a  new
          memo, simply press <Ret> and both the calendar and memo will
          be entirely deleted exactly as if you had  chosen  the  <F1>
          DELETE MEMO function.

<F3> ADD LINE:  This selection allows you to add a line or lines to an
existing memo.  Remember,  you  cannot  have  blank lines between memo
lines as this would waste valuable disk space.  When you are finished,
simply type an extra <Ret> and the additions will be recorded.

<F4> RETYPE LINE:  This  function  will allow you to retype a selected
line.  Notice  the numbers in the vertical column in the middle of the
screen. You will be prompted to enter the line number of the line  you
wish to retype. Enter the line number and press <Ret>. The  line  will
be erased and you may type a new line. When you finish the line, press
the <Ret> key.  You will then be  prompted  to  enter  the  number  of
another line to be retyped.  Press <F9>  when done and you will return
to the EDIT MENU.

NOTE:    You  will  receive an error message if you type a line number
         that does not contain a memo line.  Also, remember  that  you
         cannot type past the 40 character line limit.

<F5> DELETE LINE:  This selection allows you to delete a selected memo
line.  You  will  be  prompted  to  enter the number of the line to be
deleted. Then, when you press <Ret> the line will  disappear  and  the
following  lines  will  move  up.  You  will then be prompted to enter
another line number or press <F9> to QUIT and return to the EDIT MENU.
Once  again,  if  you try to type a non-valid line number you will get
an error message.

<F6> INSERT LINE:  This  function allows you to insert a new memo line
between existing memo lines.  You will be prompted for the  number  of
the  line  where  the  insertion is to be made.  When you enter a line
number and press <Ret>, the following lines will  move  down  and  the
cursor  will  be positioned for you to type the new line. Type the new
line and press <Ret>. The program will prompt for a new insertion line
number or allow you to press <F9> to quit and return to the EDIT MENU.

<F7> MOVE LINE:  This  function  allows you to move memo lines around.
First you will be prompted for the number of the  line  to  be  moved.
When you type this number and press <Ret> you will be  asked  for  the
destination line number. Enter this number,  press  <Ret> and the line
will be moved to the desired location.

NOTE:    Once  again,  because  blank lines between memo lines are not
         allowed,  the  program  won't  let  you specify a line number
         greater than the number of lines in the memo.

<F9> MEMO MENU: This selection returns you to the MEMO MENU.



G. ADDRESS MENU SELECTIONS


You can enter the ADDRESS LIST from the MAIN MENU  or  the  MEMO MENU.
In  either  case when you choose this function a blank address form is
printed in the lower left box on the screen and the following  appears
in the prompt area:

ADDRESS MENU: <F1> ADD RECORD  <F2> GET RECORD  <F3> SEARCH  <F8> MEMO
MENU and <F9> MAIN MENU

<F1> ADD RECORD:  This  function  lets you add a new name and address.
The cursor will be positioned at the first character on the  Last Name
line.  Simply  begin  typing  the information.  Press <Ret> after each
entry. Press <Ret> at the beginning of each data field if you wish  to
leave it blank.

NOTE:    Once you begin entering information, you  must  fill  in  the
         entire form before quitting.  There are 19 separate fields on
         the  form,  so  you will have to press <Ret> 19 times whether
         you enter information in a particular field or not.

         If you make a mistake while typing the current field,  simply
         use  the  backspace  key  to  remove  unwanted characters and
         retype the correct information.

         If you want to change something in a previous field, type the
         "<" character at the BEGINNING of the current field and press
         <Ret>.  This  will  place  the cursor at the beginning of the
         previous  field.  You  can back up through the entire form in
         this manner if you wish.  However,  major editing can be done
         more easily with the CHANGE function explained later.

<F2> GET RECORD:  Use  this  function to retrieve a previously entered
record from your Address file if you know the  LAST NAME.  The  cursor
will  be  positioned at the beginning of the LAST NAME field. You must
type the last name, or a portion of the  last  name,   EXACTLY  as  it
appeared in the original record.

NOTE:    You  may  type the entire last name or a portion of it as the
         search argument. For example, entering "Smith" would find all
         address records with a last name of Smith. It would not  find
         smith,  SMITH  or  SmItH.  Entering "S" would find all of the
         address records beginning with the capital S.

         There  are  several  conventions  that  must be observed when
         using the GET RECORD and SEARCH functions.  Please  refer  to
         the section  TIPS ON USING THE ADDRESS LIST.  Reading it will
         save you a lot of frustration later on.

If the requested address record is found, it will be displayed and the
following choices will appear in the prompt area:

GET RECORD:  <F1> CHANGE   <F2> NEXT   <F3> DELETE  <F4> PRINT ADDRESS
<F7> ADDRESS MENU  <F8> MEMO MENU and <F9> MAIN MENU

<F1> CHANGE:  Use this option if you wish to change any information in
the  record.  The  cursor will be placed at the beginning of the first
field. To make a change, simply retype with the  correct  information.
If  you  do  not wish to make any change in a particular field, simply
press <RET> and the cursor will move to the next field. Once you start
changing, you must go through each field and press  the  <Ret>  key  a
total  of  19 times.  When you finish you will be returned to the main
ADDRESS MENU.

<F2> NEXT:  This option will continue the search for another occurance
of  the  search  argument.  If  another  record is found,  it  will be
displayed. If no other record  is  found,  the  message  "END OF FILE"
will be displayed at the bottom of the screen.

<F3> DELETE:  Use  this  function if you wish to completely delete the
address record from the file. As a safety measure,  the  program  will
ask  "ARE YOU SURE YOU WANT TO DELETE? (Y/N)".  If  you type  "Y"  the
record  will  be  deleted.  If  you  type  "N"  the record will not be
deleted and you will be returned to the main ADDRESS MENU.

<F4> PRINT ADDRESS: This function will prepare an address  label  that
contains the FIRST NAME,  MIDDLE NAME,  LAST NAME,  COMPANY,  ADDRESS,
CITY,  STATE  and  ZIP CODE.  The  address  label is then sent to your
printer where labels, letterheads, envelopes, etc. can be printed.

NOTE:    You will be asked to specify an OFFSET  IN  SPACES  FROM  THE
         LEFT  MARGIN. You can enter a number from 0 to 50.  An offset
         of 0 will print the address at the extreme left side  of  the
         page  and  an  offset  of 50 will position the address at the
         extreme right of a standard width letter. Intermediate values
         will, of course, position the address between these extremes.

         Next you will be asked to ENTER  NUMBER  OF BLANK LINES AFTER
         ADDRESS.  This must be a number between 1 and 70.  If you are
         printing the address on standard 1 inch labels,  for example,
         you should specify 4 lines if your printer spaces 8 lines per
         inch (the address is always 4 lines long)  or 2 lines if your
         printer spaces 6 lines per inch.

         Finally you will be asked to MAKE SURE PRINTER IS READY  THEN
         PRESS ANY KEY TO PRINT ADDRESS.  Pressing  any  key will then
         send the address to the printer. If you do not have a printer
         attached to your computer, or if the printer is not turned on
         or out of paper, etc. an error will result.  After  a timeout
         delay  of  up to 45 seconds (during which you may correct the
         fault) the program will return to the MAIN ADDRESS MENU.

         After an address has been printed you will be returned to the
         program at the point from which you entered the PRINT ADDRESS
         function.

<F7> ADDRESS MENU:  This option will return you to  the  main  ADDRESS
MENU.

<F8> MEMO MENU: This returns you to the MEMO MENU in the main program.

<F9> MAIN MENU: This returns to the MAIN MENU.

NOTE:    You can enter the address list from either the  MAIN MENU  or
         the  MEMO MENU  and you can also return to either one.  It is
         possible,  for example,  to  go  to  the  ADDRESS LIST in the
         middle of entering a memo, look up an address and  return  to
         continue editing the memo. If you exit directly from a search
         operation  (with the address information still on the screen)
         and choose the MEMO MENU function, the address will remain on
         the  screen  for  reference.  However, if you choose the MAIN
         MENU function, the address will be erased.

<F3> SEARCH:  This  function  will  search  through the ENTIRE address
file for information that you supply. You can use  it  to  search  for
any  particular  piece  of  information in any field. For example, use
it to search for addresses with a  particular  zip  code  or telephone
area code.  Enter the "search string" in the prompt area at the bottom
of the screen and press <Ret>.

NOTE:   The search argument can be up to 30  characters  long.  Again,
        the  program  will  only  find  a  record if there is an EXACT
        match with the search argument.  Please read the section  TIPS
        ON USING THE ADDRESS LIST  for  a  full explanation of the GET
        RECORD and SEARCH functions.

If the search is successful, the first occurance of the record will be
displayed and you will be presented with the following choices:

SEARCH RECORD:      <F2> NEXT   <F4> PRINT ADDRESS   <F7> ADDRESS MENU
<F8> MEMO MENU  and  <F9> MAIN MENU

These options are identical to the ones described in the GET  function
above.

NOTE:    The CHANGE and DELETE functions will  not  operate  from  the
         SEARCH function. You must return to the ADDRESS MENU and then
         call up the record with the GET RECORD option in order to use
         the CHANGE and DELETE functions.



H. TIPS ON USING THE ADDRESS LIST


DATA ENTRY

The first field is labeled LAST NAME.  The ADDRESS LIST  maintains  an
index  file  called ADDRESS.ISI that contains an index of whatever you
enter in this field.  As explained later, the <F2> GET RECORD function
searches this index.

The  remaining  fields are for FIRST NAME, MIDDLE NAME, NOTE, ADDRESS,
and so on.  There are fields for two phone  numbers  (office and home)
and a generous space for comments.

NOTE:    The line immediately below the lines  for  last,  middle  and
         first  names  is labeled COMPANY.  This line is printed under
         the name when you use the PRINT ADDRESS function. You can use
         this line for an individual's title,  company or other infor-
         mation that you might want  printed  under  the  name  on  an
         address label.  If you do not want a  company, title, etc. to
         print just leave this line blank.

The data fields should be set up in a  consistent  manner.  This  will
greatly simplify retrieving information later on.


SEARCHING

There are two different ways to find an address record:

<F2> GET RECORD  is the fastest method of searching your address list.
It searches the last name index (ADDRESS.ISI) and  then  goes  to  the
main file (ADDRESS.DAT) to get the appropriate record.

NOTE:    In  order  to  find  an  address you must type the  LAST NAME
         exactly as it was typed in the original record.  If you typed
         "Smith"  and  original  was  typed  SMITH,  then  the address
         would not be found.

         As mentioned earlier, you can also search the  index  with  a
         portion of the last name.

         For example:

         Entering "Smith" will find address records for everyone named
         Smith.

         Entering "Sm" will find address records for every  last  name
         beginning with Sm.

         Entering  "S"  will  find address records for every last name
         beginning with a capital S.


<F3> SEARCH is an alternate method of finding an address. It is slower
than using the GET RECORD function, but it is much more versatile. The
SEARCH function searches the entire address file, not  just  the  LAST
NAME field. You can use it to find address records by entering what is
called a "search argument" that can be up to 30 characters in length.

An example would be looking up addresses by state  or  telephone  area
code.  The possibilities are endless.  However, as with the GET RECORD
function, there must be an exact match (including capitals, spaces and
lower case) or the address record will not be found.

Once again,  filling out the address forms in a consistent manner such
as using all capitals, etc. will make things a lot easier later on!


USING YOUR ADDRESS LIST WITH OTHER PROGRAMS

For  those  who  have  word  processors  with "mail merge" and similar
functions that can, for example, merge an address  list  into  a  form
letter, etc., a simple conversion program is provided.

This program, called CONVERT.BAS is present on your original  PERSONAL
DATEBOOK disk.  CONVERT.BAS  will  extract  information  from the file
ADDRESS.DAT and convert it to a standard ASCII text file that  can  be
used with most word processors and other programs.

CONVERT.BAS  extracts the FIRST NAME, MIDDLE NAME, LAST NAME, COMPANY,
ADDRESS,  CITY,  STATE  and ZIP CODE  and organizes it in an  "address
label" similar to the PRINT ADDRESS function. Then it creates an ASCII
text file called ADDRESS.TXT.

Addresses in the new ADDRESS.TXT file will have the following format:
 
         @
         First Middle Last
         Company
         Address
         City, State  ZipCode
         @

Unfortunately, each word processor uses different symbols to  separate
and delineate records in an address file.  WordStar, for example, uses
"dot"  commands.  We  have  no way of knowing which word processor you
will be using.  Consequently,  you will have to modify the ADDRESS.TXT
file.   You  can  use  your  word  processor's  "search  and  replace"
function  to  replace the "@" symbol that appears at the beginning and
end of addresses in the ADDRESS.TXT file with the required notation.

Each line in the ADDRESS.TXT file ends with  a  linefeed  (CHR$(10) or
hex 0A) plus a carriage return (CHR$(13) or hex 0D).  This is standard
with many word processors, but not with all.  If you require different
symbols you must modify line 3310 in the CONVERT.BAS  program.  If you
are not an experienced BASIC programmer or if you are unfamiliar  with
the requirements of your word processor,  you should seek  assistance.
At  any  rate,  make  a back-up copy of the CONVERT.BAS program before
attempting any changes. It would also be very wise to work with a COPY
of your ADDRESS.DAT file and to do the conversion on a separate disk.

If your word processor does not use ASCII text files,  you will not be
able  to  use  the  ADDRESS.TXT  file  unless you were supplied with a
program to convert ASCII files to  the  proper  format.  Quality  word
processors usually supply such a program.

To use CONVERT.BAS you should copy the files CONVERT.BAS, CONVERT.BAT,
ADDRESS.DAT and BASIC.COM to a separate disk that has  been  formatted
with  the  /S (system) option.  Consult your DOS manual if you are not
familiar with the COPY and FORMAT utilities.

If your disk contains the CONVERT.BAT batch file as suggested,  simply
"boot" the disk and type  "CONVERT"  when the DOS "A>" prompt appears.
If  you  are  not  using  the CONVERT.BAT batch file, you can call the
CONVERT.BAS program directly from BASIC.  Note,  however,  that  BASIC
must be called with the option "BASIC /s:255" which allocates a larger
than normal file size. Failure to specify this option will  result  in
an error that will terminate the program when you attempt to run it.

When  the  CONVERT.BAS  program is run, just follow the screen prompts
and the new ADDRESS.TXT file will be created automatically.

CONVERT.BAS  is supplied "as is" for the purpose of making the address
files created by PERSONAL DATEBOOK more useful. Regrettably we can not
be responsible for its use or the results you  may  obtain.  Also,  we
cannot offer technical support beyond the information supplied for the
conversion of ADDRESS.DAT files to any individual word processor.







            (c) 1984 by  LATERAL PROGRAMMING, INCORPORATED
                             P.O. Box 337
                   Altamonte Springs, FL 32715-0337
